Implementation on the OJT in a practical sense is a process of executing a plan of On the Job Training programme which has previously been agreed upon into practice. It covers several steps to go through in order to come up with a desired outcome. The Overall plan consists of two parts, internal (School base) and external (Industrial base)
- School base
- Establishing the OJT Committee
The OJT programme is begun with establishing committee. The duty of such committee is to work out of an overall of plan of the OJT programme. This committee later is responsible to execute a whole planning of the programme. It is usually established in the meeting of the head teacher, vice head teacher, the head of departments, the representative of teachers, and the representative of students’ parents. As soon as the committee is set up, the members work on documents which are needed in the training. Usually, the first and foremost document needed is budgeting scheme of the training.
- General meeting
In this general meeting, parents of students/trainees to be are invited to discuss important issues related to the training. The purpose of this meeting is to have an agreement on the OJT agenda. The most important case in this meeting is usually about allocated financial plan. In practise, each of the department has its own proposal for the budgeting scheme. Usually, the allocated budget scheme is made according to distance of training site (transport expenses); living costs of certain district or cities; some necessary attributes such as working costumes or other clothes to identify themselves as trainee; temporary insurances during training; and some additional fees in case of emergency. It is worth to notice that most of the training so far was conducted outside of district or province where schools are located.
- Training Site Observation
Before training begins, the training site should be made clear. This is very important since number of companies which are ready to accept trainees are increasingly limited. There are several factors which affect shortage of availability of the training sites. One of the causes is the number of students who attend the job training continuously increase from time to time. Another problem some companies are no longer interested to accept students for job training due to unsatisfactory technical skills of students. This is somehow reasonable since the companies’ objectives are business-oriented. In addition, in absence of long-term working contracts between vocational schools and industries create an increasingly wide gap among the two parties.
- On the Job Training Preparation
In my experience, before leaving for the training job students are given some handy guide lines on what and how they are going to do in the training sites. This brief information is about training site environment; the nature of the company including regulation of the company; the trainees they are going to work with; working policies and work safety. Besides, the students are also introduced with some social skills necessary when dealing with adults or senior including how to deal with customers. In addition, it is also usually equal important to let them know the living costs in certain town or district where they are going to work just to remind importance of self-budget planning. This is very important reminders to make sure that the students do not get trapped behind unnecessary shocks.
- Official Ceremony for the Job Trainees Departure
Official ceremony for the trainees’ departure is conducted to morally support them to look forward. It is basically to make them aware of the differences between school and company contexts and therefore they need to think of independency.
Usually, each department is under the control of a convenor (usually teacher/instructor in the department) decided by the committee. The appointed convenor accompanies the students/trainee to the training sites. The convenor usually spends three days or up to a week, it depends on the situation, to help students settled in their new environment and to ensure that they are well enough to take care of themselves either on or off the job training.
- Monitoring
Monitoring is conducted once or twice throughout the job training programme. The purpose of monitoring is to ensure that the trainees are working based on the prescribed skills provided before as well as fulfil guidelines made by the company. If not, this becomes a responsibility of the appointed teacher for monitoring to communicate what and why it happens to how to overcome the problem. In practice, there are cases, though rarely happens, where the company sends the students back home for extremely intolerable issue.
- Withdrawn
To withdraw the trainees from the company is the final step of the entire OJT programme. In general, most companies are ready for the trainees withdrawn. However, before the due date, it is responsible for the school party to make it clear in case some companies usually want some more time for the trainees to help them work out of their projects. This especially happens if the companies have short-term project where they needs more worker to work with them. During the withdrawn time, the appointed person is mostly required to negotiate with the companies in charge person for the next OJT agenda. If possible, it is a good time for the school party to make MoU for long-term partnerships.
- Industrial base
- Reception of the Job trainees
Before induction begins, the students /trainee accompanied by their convenors are received by the company receptionist. This reception day has already been scheduled on the timetable of activities which students are going to go through during on job training. During the reception, students are introduced to management and even to appointed person of the company who they are going to work with under his or her supervision. Also, some companies start to introduce their working guidelines to the trainees on the very first day. This happens to big companies where job descriptions are clearly and well-managed. Some others usually small firms or small scale company do not introduce job description to students in a rigorous base.
- Induction
Induction usually begins on the second day of students’ arrival. This is aimed at bringing the students on how learning on the job starts. In practice, an appointed person of the company is in charge to describe kinds of activities that the trainees are required to do in everyday engagement in the company. The trainees are also introduced to how to perform those activities in a desired manner according the objective of the company. Overall, induction provides the trainee a general road map to achieve the ultimate goal of the company while they will get benefits (technical skills as well as social skills) from his or her engagement in the company.
- Working on Daily Bases
In practice, as soon as the trainees finished the induction, it is a full authority of the company to give them time for coaching. Some companies require the trainees to come everyday just to have a close look at how senior workers or their trainers get their job done. This is important since training while on the job is not delivered in a structure way. Having kept an eye on how mentor/s work in some extent is usually assumed sufficient to convey or deliver technical skills to the trainees. In spite of this type of mentoring, there are cases where the trainees are introduced particular methods of executing work in rigorous manners (for example step by step instruction of operating machine)
- Assessment
In practice, some companies conduct assessment three times during the whole session of the job training, usually the end of first month; in the middle of the training; and the final week of the training. Some other companies do not apply this type of assessment very rigidly. This assessment is sometimes carried out openly in a sense that the trainees are asked to demonstrate their technical skills to execute a particular type of work while being watched out by his or her trainer. There are also cases where the trainees perform their jobs but they do not realize that they are being assessed.
- Writing Report
Writing report is a final step of the implementation of the OJT for students. This is a compulsory work mandated by school.
Ruslin
SMKN 1 Galang Tolitoli
Sulteng
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